At Embention, we have been driven since 2007 by a clear mission: Enabling drones to populate our skies.
We provide over 700 customers across 70 countries with safety-critical avionics and high-performance components, for advanced air mobility (AAM) including UAVs and eVTOL aircraft, all developed in compliance with the highest aeronautical certification standards (DO178C, DO254, STANAG, etc.).
Our technology supports a wide range of programs, from defense and security applications to urban air mobility, cargo transport, and even space-related recovery projects.
The core of Embention is our R&D organization, with more than 100 engineers across multiple disciplines. Together with the rest of the team, we are a global organization of 175+ professionals aligned around one mission.
Today, Embention has a strong presence in Spain, a growing local team in Los Angeles (USA), and a high-tech production facility in Abu Dhabi (UAE).
As part of our strategic growth, we are now strengthening our footprint in the United States.
If you are an organized, service-oriented person with experience in office management and a proactive approach to interacting with customers, suppliers, and visitors, we would love to meet you.
💡Which will be your responsibilities?
- Ensure the smooth day-to-day operation of the office.
- Oversee the maintenance and organization of office spaces.
- Coordinate office services, such as cleaning, maintenance, waste management, restocking supplies, snacks, fruit, and other daily necessities.
- Support the onboarding of new hires in HR.
- Manage the reception desk, phone calls, and visitors; prepare meeting rooms; handle catering; and provide support for internal meetings, client visits, and corporate events.
- Handle administrative and document management tasks.
- Manage office purchases, inventory, deliveries, shipments, returns, warehouse organization, and the tracking of materials through Odoo.
🕵️♀️ What do we need?
- Excellent communication skills and customer focus.
- Strong organizational skills and attention to detail.
- Adaptability in dynamic environments.
- Prioritization and time management.
📚 What do we value?
- Previous experience in reception or administrative roles.
- B2 - C1level of English.
- Experience in international or technology-related environments.
- Knowledge of other languages.
- Familiarity with ERP or CRM systems.
- Knowledge of the Odoo ERP.
💫 Why this role matters?
The office coordinator plays a key role in improving the workplace experience by managing office operations, facilities, new employee onboarding, supplies, logistics, and administrative coordination, all of which help foster a positive work environment
Embention is an equal opportunity employer. Recruitment decisions are made based on experience, qualifications, and alignment with role requirements.